Apparatus and method for information processing in network system

ABSTRACT

An apparatus and method for information processing in a network system providing shared folders across a plurality of information processing apparatuses (personal computers) via network. A shared folder management table contains the IP addresses, identifiers of the personal computers, the names of shared folders, and the number of times or attempts to transmit data, etc. Searching of the shared folders is performed at given intervals of time and a search result is compared with the last search result. Based on the search result, a new management data founded is registered in the management table. If a destination personal computer remains inaccessible longer than predetermined time, management data of such personal computers are deleted from the management table.

[0001] This application is based on application No. JP2003-143275 filed in Japan, the contents of which are hereby incorporated by reference.

BACKGROUND OF THE INVENTION

[0002] 1. Field of the Invention

[0003] This invention relates to an apparatus and method for information processing in a network system.

[0004] 2. Prior Art

[0005] A multi-function peripheral (hereinafter referred to as an “MFP”) having printer, facsimile, and scanner functions is widely used as an input/output device of information processing apparatuses (personal computers). Connecting a plurality of personal computers and MFP to a network for information processing use is also widely practiced. An approach in relation to this is disclosed in, for example, Japanese Laid Open Patent Publication JP2000-092121.

[0006] In such a network system, a plurality of personal computers connected to the network share data. Each of personal computers is able to perform information processing such as reading shared data from folder, or transmitting shared data to store into folder via network.

[0007] Files in which such data has been stored are sorted and arranged in subdirectories which are called folders. A folder that is shared across a plurality of personal computers via the network so that the users can access the data stored in the folder is called a “shared folder.” In the following description of the present invention, the term “shared folder” is used in this sense.

[0008] In a network system where a plurality of personal computers are connected to a network, taking advantage of shared folders, when, for example, an MFP attempts to transmit data to a particular personal computer (hereinafter referred to as a destination personal computer), it may happen that at the present time, data transmission is unsuccessful while the destination personal computer is in a power-off state, although at the last time, data transmission was successful when the destination personal computer was in a power-on state. Or, it may happen that at the present time, data transmission is unsuccessful while the destination personal computer is disconnected from the network, although at the last time, data transmission was successful when the destination personal computer was connected to the network and was in the power-on state.

[0009] Like this, a disadvantage with the above network system is that, when the destination personal computer is in the power-off state or disconnected from the network, that personal computer cannot be selected as the destination to transmit data to.

[0010] Another disadvantage with the above network system is that, when a plurality of destination personal computers are registered in advance and configured to be displayed so that a selection from them is made when data transmission is performed, it cannot be determined whether or not each of these destination personal computers is in a data receivable state.

[0011] This invention is aimed to solve the foregoing problems.

SUMMARY OF THE INVENTION

[0012] 1. It is a primary object of this invention to provide an apparatus and method for information processing in a network system that can provide information to identify information processing apparatuses (personal computers) which are capable or not of transmitting and receiving data among a plurality of information processing apparatuses interconnected via a network.

[0013] 2. It is another object of this invention to provide an apparatus and method for information processing in a network system that can provide information to determine whether or not data can be transmitted to and received from shared folders which are shared among a plurality of information processing apparatuses interconnected via a network, based on the states of each information processing apparatus.

[0014] 3. It is yet another object of this invention to provide an apparatus and method for information processing in a network system that can provide information to determine whether or not data can be transmitted to and received from shared folders which are shared among a plurality of information processing apparatuses interconnected via a network, together with information on the states of each information processing apparatus.

[0015] 4. Other objects and advantages of this invention will be apparent from the following detailed description of the invention with reference to the accompanying drawings.

BRIEF DESCRIPTION OF THE DRAWINGS

[0016]FIG. 1 is a block diagram showing a network information processing system according to a preferred embodiment of this invention.

[0017]FIG. 2 is a bock diagram showing the configuration of a multi-function peripheral (MFP) of the preferred embodiment.

[0018]FIG. 3 is a flowchart to explain how the MFP registers and deletes management data into/from a shared folder management table.

[0019]FIG. 4 is a flowchart to explain details of registering new management data into the shared folder management table.

[0020]FIG. 5 is a flowchart to explain details of deleting inactive management data from the shared folder management table.

[0021]FIG. 6 shows an example of the shared folder management table.

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS

[0022] This invention now is described more fully by way of its preferred embodiment. FIG. 1 is a block diagram describing a network information processing system (hereinafter referred to as a network system) according to a preferred embodiment of this invention. The network system is composed of a multi-function peripheral (hereinafter referred to as an “MFP”) 11 with a scanner 12 to read image information and a plurality of personal computers connected to the MFP 11 via a network formed by a communications line (such as a LAN). In this network system, three personal computers (PC15, PC16, and PC17) are connected to the MFP 11 via a communication line; however, the number of personal computers connected to the MFP is not so limited. The MFP is an information processing apparatus having a plurality of functions such as printer, facsimile, and scanner functions.

[0023] The above personal computers may include ordinary personal computers and personal computers functioning as printer servers, besides the MFP 11. The communications line may be embodied in any of the following: a wire circuit, a wireless channel, or a communications means using infrared rays.

[0024] The MFP 11 stores image data generated by reading information with the scanner 12 into shared folders provided in a storage device of MFP 11 and creates a shared folder management table in which management data (bibliographic information, attributes, etc.) is registered. The MFP itself and the personal computers PC15, PC16, and PC17 have shared folders respectively and can access image data stored in the shared folders on other personal computers via the network.

[0025] As will be described later, because the management data of bibliographic information, attributes, etc. is registered in the shared folder management table, when a user is accessing image data stored in a shared folder, the user can know the bibliographic information, attributes, etc. of the target image data by referring to the shared folder management table on the MFP 11.

[0026]FIG. 2 is a block diagram showing the configuration of the MFP 11 of the preferred embodiment. The MFP 11 is composed of a system controller 21, an image processing controller 22, an image processor 23, a clock 24, a scanner controller 25, a storage device 26, a memory 27, a communications controller 28, an operation key and display unit 29, etc. The system controller 21, image processing controller 22, image processor 23, clock 24, and scanner controller 25 are shown as the function blocks performed by the CPU of the MFP 11. The storage device 26, memory 27, communications controller 28, operation key and display unit 29 are the components which are managed by the system controller 21.

[0027] The system controller 21 executes an overall control of the MFP operations including image processing, shared folder searching, and displaying search results. The clock 24 gives present time by outputting a clock signal as one of control information to the system controller 21.

[0028] The scanner controller 25 controls the operation of the scanner 12 connected to the MFP. Image data read by the scanner 12 is processed by the image processor 23 under the control of the image processing controller 22 and the processed image data is transferred to the storage device 26 and stored into a shared folder in the storage device 26. The image data stored in the shared folder in the storage device 26 can be read from personal computers connected to the network.

[0029] The memory 27 is used to store and retain the shared folder management table and other information. The communications controller 28 controls communication among personal computers connected to the network.

[0030] The operation key and display unit 29 consists of an operating device and a display device. The operating device is used for the user to issue instructions about image scan operation to the scanner 12 and other commands and to enter data. The display device is used to display the shared folder management table and other information.

[0031] Then, shared folder handling that is executed by the system controller 21 of the MFP 11 is discussed.

[0032] First, the shared folder management table is briefly explained. An example of the shared folder management table is shown in FIG. 6. The shared folder management table contains the following information: the IP address and identifier of a personal computer connected to the network; the name of a shared folder of the personal computer; power state (power ON/OFF state) of the personal computer; power off time when the personal computer was powered OFF; and the number of times of image data transmission or number of times of attempting image data transmission (hereinafter referred to as the number of times of image data transmission) to the shared folder.

[0033] Registration of management data into the shared folder management table is briefly explained. Searching of shared folders is performed at given intervals of time T1 (search interval T1). Upon finishing of each search, the result of the present search is compared with the result of the last search.

[0034] By the comparison of both results of two successive searches, if it is detected that a shared folder having new image data has been created, the management data is not yet registered in the shared folder management table. Thus, when a new shared folder that was not registered at the last search has been found by the present search, management data about the new shared folder is added to the shared folder management table. The power state of the personal computer having the new shared folder is set to ON, the power off time cleared to 0, and the number of times of image data transmission to the personal computer is cleared to 0.

[0035] When shared folder having image data that was registered in the shared folder management table at the last search was not found by the present search, the personal computer having the shared folder has been set in the power OFF state, and access to the personal computer via the network is now impossible. Then, the set values about the personal computer registered in the shared folder management table are checked. When the power state of the personal computer is set to ON, it is changed to OFF, and the present time is registered as the power OFF time.

[0036] When a shared folder that was registered at the last search is found by the present search as well, the personal computer having the shared folder has been set in the power ON state. The set values about the personal computer registered in the shared folder management table are checked. When the power state of the personal computer is set to OFF, it is changed to ON, and the power off time is erased.

[0037] Next, deletion of management data from the shared folder management table is briefly explained. Searching of shared folders on the personal computers connected to the network is performed at given intervals of time T1. Upon finishing of a search, the result of the present search is compared with that of the last search.

[0038] By the comparison of both results of two successive searches, if a shared folder having a image data has been stored is found, but management data is not registered in the shared folder management table, the personal computer having the shared folder has been set in the power OFF state and access to the personal computer via the network is now impossible. Then, the set values about the personal computer registered in the shared folder management table are checked. When the power state of the personal computer is set to ON, it is changed to OFF, and the present time is registered as the power OFF time.

[0039] Meanwhile, when the MFP being instructed to transmit image data to a particular personal computer, it performs shared folder searching at intervals of time T2 (search interval T2) that is shorter than time T1 (search interval T1), and transmits the image data thereto. At this time, if the destination personal computer is in the power OFF state, the MFP is unable to access the destination personal computer, but the MFP retries to get access to the destination personal computer.

[0040] Then, when the number of times to access the destination personal computer to transmit the image data exceeds a predetermined number n, and when time elapsed from time Toff, when the destination personal computer was powered OFF, until the present time Tnow (Tnow−Toff) exceeds predetermined time TE (TE=T2×n), that is, if (Tnow−Toff)>(TE=T2×n), the management data of the destination personal computer is deleted from the shared folder management table.

[0041] In other words, if the number of times to access the destination personal computer exceeds the predetermined number n, and if the time elapsed from time Toff (power off time of the destination personal computer) until the present time Tnow becomes longer than the predetermined time TE, the MFP stops image data transmission to the destination personal computer and deletes the management data of the personal computer from the shared folder management table.

[0042] Next, displaying the shared folder management table is discussed.

[0043] (1) Displaying a list of destination personal computers: The MFP performs shared folder searching at given intervals of time T1 (search interval T1), and outputs the shared folder management table to the display. In the shared folder management table displayed on the display unit 29, personal computers being in the power ON state are shown in a color different from normal display, for example, in blue. Also, personal computers being in the power OFF state are shown in a color different from normal display, for example, in gray, in the shared folder management table displayed on the display unit 29.

[0044] (2) Displaying the list with a personal computer being selected as the destination: Personal computers selected as the destination are displayed in the shared folder management table and memorized. If a personal computer being in the power OFF state is selected, anticipated consequence of continuing operation of data transmission to the personal computer selected as the destination is displayed on the display unit 29. For example, a message such as “Impossible the data transmission” or “Data transmission will be delayed” is displayed.

[0045] (3) When the shared folder is searched at intervals of search cycle time T2: The MFP searches the shared folder to look for a personal computer selected as the destination at intervals of time T2 (search interval T2) that is shorter than time T1 (search interval T1) of shared folder searching for updating the shared folder management table.

[0046] When the destination personal computer is found, and if its power state is set to OFF in the shared folder management table; the MFP executes data transmission and deletes a record of the personal computer selected as the destination in the shared folder management table.

[0047] When the destination personal computer is found, and if its power state is set to ON in the shared folder management table, the MFP executes data transmission.

[0048] If the destination personal computer is not found, but its power state is set to ON in the shared folder management table, the MFP displays anticipated consequence of continuing operation of data transmission. For example, a message such as “Data transmission is impossible” or “Data transmission will be delayed” is displayed.

[0049]FIG. 3 is a flowchart to explain the control operation of registration and deletion of management data into/from the shared folder management table executed by the MFP.

[0050] First, a search interval T1 is set on a timer counting a search interval for searching shared folders on the personal computers connected to the network, and the timer is started (step P11), and waits until the search interval T1 is elapsed (step P12).

[0051] When search interval T1 has been elapsed, collects management data from the personal computers connected to the network (step P13).

[0052] A new management data is registered into the shared folder management table (step P14). If a personal computer connected to the network still remains in the power OFF state after a plurality of number of times of searching, deletes the management data of the personal computer from the shared folder management table (step P15).

[0053] It is determined whether or not a command to finish updating the shared folder management table is issued (step P16). If there is no command to finish the update operation, the control returns to the step P11 and continues updating the shared folder management table. If a command to finish the update operation is issued, finishes the update operation and returns to a main routine.

[0054]FIG. 4 is a flowchart to explain details of registration processing of new management data into the shared folder management table, described in step P14 in the flowchart of FIG. 3.

[0055] First, one shared folder is read (step P21). It is determined whether or not management data of a shared folder storing new image data that has been read by the scanner 12 has been registered into the shared folder management table (step P22). If such management data of shared folder has not been registered in the shared folder management table, such a management data of the new shared data is registered into the shared folder management table, and sets the power state to ON, erases the power OFF time, and clears the count value of a counter counting the number of data transmission times to 0 (step P23). The control proceeds to step P26.

[0056] If the above management data of the shared folder has been registered in step P22, it is determined whether or not the power state of the personal computer having the shared folder registered in the shared folder management table is OFF (step P24). If the power state is not OFF, the power state is set to ON and the power OFF time is erased (step P25) and the control proceeds to step P26. If the power state is OFF as determined in step P24, the control immediately proceeds to step P26.

[0057] In step P26, it is determined whether or not processing of all shared folders has been completed. If it is not completed, the control returns to step P21. If it is completed, the control returns to the main routine.

[0058]FIG. 5 is a flowchart to explain details of deletion processing of management data from the shared folder management table, described in step P15 in the flowchart of FIG. 3.

[0059] First, the one shared folder is read (step P31). It is determined whether or not management data of the shared folder has been registered into the shared folder management table (step P32). If it is not registered, it is determined whether or not the power state of the personal computer having shared folder is set to OFF in the shared folder management table (step P33). If power state is not set to OFF, the power state is set to OFF, and the present time is set as the power OFF time (step P34). Then, the control proceeds to step P38. If the shared folder management data has been registered into the shared folder management table in step P32, the control immediately proceeds to step P38.

[0060] If the power state is set to OFF as determined in step P33, time TE (TE=T2×n) is calculated, based on search interval T2, that is predetermined for search the shared folder management table and look for a particular personal computer to which to data transmission, and the count value n of a counter counting the number of data transmission times (step P35).

[0061] If the count value n exceeds a predetermined number, it is determined whether or not time elapsed from time Toff, when the destination personal computer was powered OFF, until the present time Tnow (Tnow−Toff) exceeds time TE (TE=T2×n) (step P36). If it is so, that is, (Tnow−Toff)>TE (TE=T2×n), the management data of such personal computers is deleted from shared folder management table (step P37). If not so, as determined in step P36, the procedure immediately proceeds to step P38.

[0062] In other words, if the number of times the destination to transmit the data exceeds the predetermined number, and if the time elapsed from time Toff, when the destination personal computer was powered OFF, until the present time Tnow becomes longer than the predetermined time TE, data transmission to the destination personal computer is stopped and deletes the management data from the shared folder management table.

[0063] In step P38, it is determined whether or not all shared folders have been checked. If it is not, the control returns to step P31. If it is so, the control returns to the main routine.

[0064] As described in detail hereinbefore, the MFP of the present invention performs searching of shared folders of a plurality of information processing apparatuses (personal computers) connected to the MFP via the network. Upon completion of a search, the result of the present search with the result of the last search are compared, and displays the states of the personal computers associated with the shared folders in a list which is updated, according to the result of the comparison. At given intervals of time, the searching is performed and the comparison result is reviewed. During this interval, the power state of a destination personal computer may change. The displayed list includes information on such power state change and indications as to whether it is possible to transmit data to each personal computer.

[0065] By referring to the thus displayed information about the personal computers connected to the network, before data transmission, the MFP user can know that data transmission is possible or impossible and information processing across the personal computers connected to the network can be performed efficiently.

[0066] Although the present invention has been fully described by way of examples with reference to the accompanying drawings, it is to be noted that various changes and modifications will be apparent to those skilled in the art. Therefore, unless otherwise such changes and modifications depart from the scope of the present invention, they should be construed as being included therein. 

What is claimed is:
 1. An information processing apparatus, comprising: a search controller which executes searching of shared folders in which image data are stored, shared by a plurality of information processing apparatuses connected to a network; a memory unit which stores results of searching of said shared folders; a comparator which compares shared folders of the present search with those of the last search; and a display unit which displays the states of the information processing apparatuses associated with the shared folders in a shared folder management table which is updated, according to the result of the comparison made by said comparator.
 2. The information processing apparatus according to claim 1, further comprising: a document reader which reads a document and outputs the image data; and a communication controller which transmits image data to said shared folders.
 3. The information processing apparatus according to claim 1, wherein, as the result of a shared folder search by said search controller, when an information processing apparatus having a shared folder, which was found to be in an operating state by the last search, is found to be in a power OFF state by the present search, said display unit displays said shared folder management table in which indicating the state of the information processing apparatus changed.
 4. The information processing apparatus according to claim 1, wherein said search controller executes shared folder searching at intervals of first predetermined time.
 5. The information processing apparatus according to claim 4, further comprising: a time memory unit which memorizes time when a shared folder has become unable to be searched for, when such a shared folder is detected through shared folder searching by said search controller, wherein, if the shared folder remains unable to be searched for during consecutive iteration of shared folder searching by said search controller at intervals of second predetermined time, said search controller stops searching for the shared folder and, indication of shared folder and related entries are deleted from the shared folder management table displayed on said display unit.
 6. An information processing apparatus, comprising: a search controller which executes searching of shared folders in which image data are stored, shared by a plurality of information processing apparatuses connected to a network; a memory unit which stores results of searching of said shared folders; a comparator which compares shared folders of the present search with those of the last search; a display unit which displays the states of the information processing apparatuses associated with the shared folders in a shared folder management table which is updated, according to the result of the comparison made by said comparator; and a selection controller which allows selection of a shared folder in a destination to which image data is transmitted, wherein, when said destination shared folder is selected, said display unit displays a management table according to the result of the comparison made by said comparator.
 7. The information processing apparatus according to claim 6, further comprising: a document reader which reads a document and outputs the image data; and a communication controller which transmits the image data to said shared folders.
 8. The information processing apparatus according to claim 6, wherein, as the result of a shared folder search by said search controller, when an information processing apparatus having a shared folder, which was found to be in an operating state by the last search, is found to be in a power OFF state by the present search, said display unit displays shared folder management table in which indicating the state of the information processing apparatus changed.
 9. The information processing apparatus according to claim 6, wherein said search controller executes shared folder searching at intervals of first predetermined time.
 10. The information processing apparatus according to claim 6, further comprising: a time memory unit which memorizes time when a shared folder has become unable to be searched for, if such a shared folder is detected through shared folder searching by said search controller, wherein, if the shared folder remains unable to be searched for during consecutive iteration of shared folder searching by said search controller at intervals of second predetermined time, said search controller stops searching for the shared folder and, indication of shared folder and related entries are deleted from the shared folder management table displayed on said display unit.
 11. The information processing apparatus according to claim 6, wherein, after a destination shared folder to transmit image data to is selected, said search controller executes shared folder searching at intervals of said second predetermined time that is shorter than said first predetermined time.
 12. The information processing apparatus according to claim 6, wherein, after a shared folder that is unable to be searched for is selected as the destination to transmit image data to, said search controller executes shared folder searching at intervals of said second predetermined time that is shorter than said first predetermined time.
 13. The network information processing apparatus according to claim 6, further comprising: a memory unit memorizing the number of times of shared folder selection as the destination to transmit image data through said selection controller, wherein, if the number of times said shared folder has been selected exceeds a predetermined number of times, and if the shared folder remains unable to be searched for by said search controller longer than said second predetermined time, then said shared folder is automatically deleted for the destination and, indication of shared folder and related entries are deleted from the shared folder management table displayed on said display unit.
 14. A method for information processing which is used to handle information about a plurality of information processing apparatuses interconnected by a network, said method comprising: a step to search shared folders in which image data are stored, shared by a plurality of information processing apparatuses connected to the network; a step to memorize search results into a memory unit as information on the results of searching said shared folders; a step to compare a shared folder obtained by the present search with that obtained by the last search; and a step to display the states of the information processing apparatuses associated with the shared folders in a shared folder management table which is updated, according to the result of the comparison made by said comparison step.
 15. The method for information processing according to claim 14, further comprising: a step to read a document by a document reader and output the image data; and a step to transmit image data to said shared folders.
 16. The method for information processing according to claim 14, wherein, as the result of a search by executing said search step, when an information processing apparatus having a shared folder and connected to the network, which was found to be in an operating state by the last search, is found to be in a power OFF state by the present search, said display step displays said shared folder management table in which the state of the information processing apparatus has changed.
 17. The method for information processing according to claim 14, wherein said search step executes shared folder searching at intervals of first predetermined time.
 18. The method for information processing according to claim 14, further comprising: a step to memorize time when a shared folder has become unable to be searched for, when such a shared folder is detected through shared folder searching by said search step, wherein, if the shared folder remains unable to be searched for during consecutive iteration of shared folder searching at intervals of second predetermined time, said search step stops searching for the shared folder and, the indication of shared folder and related entries are deleted from the shared folder management table.
 19. The method for information processing according to claim 14, further comprising: a step to select a shared folder as a destination to which image data is transmitted, wherein, when said selection step selects a destination shared folder, said display step displays the shared folder management table according to the result of the comparison made by said comparison step.
 20. The method for information processing according to claim 19, wherein, after said selection step selects a destination shared folder to transmit image data to, said search step executes shared folder searching at intervals of said second predetermined time that is shorter than said first predetermined time.
 21. The method for information processing according to claim 14, wherein, after said selection step selects a shared folder that is unable to be searched for as the destination to transmit image data to, said search step executes shared folder searching at intervals of said second predetermined time that is shorter than said first predetermined time.
 22. The method for information processing according to claim 14, further comprising: a step to memorize the number of times a shared folder has been selected at the destination to which image data is transmitted by the selection step, wherein, if the number of times said shared folder has been selected exceeds a predetermined number of times, and if the shared folder remains unable to be searched for through said search step longer than said second predetermined time, then said shared folder at the destination is automatically deleted from and the shared folder and related entries are deleted from the shared folder management table. 